Travel requests

If the system finds a hit,

• TwoGo will send a confirmation of the appointment request with the details of the exact departure and arrival time of your ride.
• TwoGo updates the map with the trip request with the details of the lift. Click on to display your journey details including pick-up and drop-off points, other passengers, etc.
• You will receive an SMS if the journey is within the next 24 Hours takes place (and you have registered your phone number and activated TwoGo SMS notifications).

If TwoGo does not find a match for your desired journey, you will be given the opportunity to select a suggestion for an alternative journey (if available) if you are ready to accept minor changes to your original journey.

TwoGo offers two different modes for creating driving requests. On the one hand, there is a simplified chat mode that takes you step-by-step through the process, as well as an advanced mode for users who are already more familiar with the process. You can switch back and forth between the two modes by long-pressing the + symbol to create driving requests and selecting Chat or Advanced.

For new users and users who have not yet had any journeys in the system, the simplified mode is automatically set when creating a journey request. Simply follow the prompts on the screen to create your drive preference.

To create a new trip request in advanced mode, proceed as follows:

• (Optional) Select whether you want to take part in this trip as a driver, passenger, or both would like. This setting overrides the trip settings you made on the Settings for the trip card.
• Select Create trip and switch to the New trip as card.
• To specify when and how often you would like a ride, click the drop-down arrow next to Retry and choose one of the following options:
  • For a one-time ride, select Never.
  • For a specific day or days, click on Individual and then select the appropriate days.
  • For regular weekly trips, click on Regular and then select
    • the days on which this trip should take place each week.
    • On which days the repetition should begin and end again.

NOTE: For longer repetition periods (e.g. every 3rd of the month) we recommend setting up the trip request via your calendar.

• Enter the abbreviations for the desired addresses or locations in the From and To fields and select the exact addresses from the suggestions displayed. TwoGo shows your route on the map
• (Optional) If you have entered yourself as a driver or driver / passenger, you can adjust your route if you prefer a route other than the one automatically calculated by TwoGo.

ATTENTION: If you later change your role to "Passengers only", any changes you have made to your route will not be taken into account.

• Set the earliest possible departure time and the latest possible arrival time.
• (Optional) Specify the type of journey:
  • For a round trip, mark the checkbox As round trip.
  • To report the trip as a business trip, select the Business trip checkbox. NOTE: This option restricts your search so that only trips with colleagues or a specific group within your organization are shown.
• (Optional) If you have selected the role of driver or driver / passenger, you can only define settings for this specific journey. Click on Show settings for driver to open the Settings for the journey, where you can make settings that only apply to this journey. In addition to settings for this drive, you can also specify which vehicle you want to use here.
  • To select one of your own vehicles, click on the Vehicle drop-down list and make your selection from the vehicles that you have registered with TwoGo.
  • If you have not yet registered a vehicle with TwoGo, you can select Add my vehicle. After you have saved your desired journey, you will be asked to register your vehicle with TwoGo.
  • When you drive a vehicle that you do not normally use, such as a car For example, a rental car, select Temporary Vehicle (Rental Car) and enter basic details about the color and, if possible, the license plate number.
  • If your company has a fleet of pool vehicles that you can use and this feature has been configured in TwoGo, you can select Request Pool Vehicle. Pool vehicles are only available for return journeys and users who have selected driver / passenger as their role. For this reason, when you select the Request pool vehicle option, your settings for the drive will automatically be adjusted accordingly. If you have been assigned a corresponding pool vehicle, the associated details are displayed in your journey request just like a normal vehicle.

NOTE: After you have saved your travel request, it can take a while before a pool vehicle is assigned to you; therefore initially no details about the pool vehicle are displayed. Later, look again on the Settings for the journey card to see which pool vehicle has been assigned to you. Please also note the following: If an administrator uses the pool vehicle e.g. If, for example, it is removed from the system due to a sudden mechanical problem, you will only be informed that your pool vehicle is no longer available if you have configured TwoGo to send appointment requests to your preferred calendar app. If you have only activated SMS notifications, you will not receive any notification. For this reason, it is strongly recommended that you check the Settings for the journey card a few hours before the planned departure time to see whether the pool vehicle is still assigned to you. If the pool vehicle is no longer assigned to you, you have to delete your journey request and create a new one for the journey.

• Enter the number of free spaces that are available for other users in the vehicle. Please note that the number of seats that are still available in addition to the one you have occupied must be specified in the Free Seats field. For a vehicle with a total of five (5) seats, you would enter four (4) as the number of free seats.
• Choose Save.

TwoGo adds your new travel request to the overview as a new map. If necessary, use the scroll buttons to navigate chronologically through your trips. In the case of serial travel requests, the travel requests you have set up for the next seven days are displayed in the overview. Furthermore, on the Repeat card, the last card in the overview, you will receive an overview of your series travel requests. If you have not canceled the TwoGo confirmations, TwoGo will send you an appointment request to confirm the journey you have created. The appointment request blocks your calendar from the earliest possible departure time to the latest possible arrival time that you have specified.

• Choose Search.
• Enter at least one of the addresses for the starting or destination point in the From and To fields. Enter the address or short name for the location you want, then select the exact address from the suggestions that appear.
• Set the departure or arrival time. Use the down arrow to switch between the two options.
• Choose whether you want to take part in this trip as a driver, passenger or one of both.
• Choose Search. TwoGo displays a list of available suitable journeys.
• If a suitable ride is available, click on the appropriate option to participate next to the ride you want. You will now be automatically included in the car pool. TwoGo adds your new car pool to the overview as a new card.
• If there is still no suitable trip, you can save your search as a trip request:
  • Click on the desired option for Create trip as. TwoGo displays the journey you want, and you can make changes to it.
  • Choose Save.

If TwoGo cannot find a suitable car pool for your journey, there may be alternative journeys, provided you are willing to accept minor changes to your original journey. You can view the list of alternatives either in the web application or via email notification (provided that you have not unsubscribed from this service).

• Check whether there are available alternatives for a trip request for which no ride was found:
  • Web: Select the trip request in the overview for which no ride was found was found. When TwoGo finds similar alternate trips, a list of the alternate trip settings will be displayed for you to choose from.
  • E-Mail: TwoGo will automatically notify you of your preferred journey via a link in the e-mail. Click Show Alternatives.
• Select the suggestion you want, then click Apply Changes. TwoGo updates the map with the trip request with the new details of the ride.

All future travel requests that you have created - both those for which ridesharing opportunities were found and those for which none were found - are listed in the overview in chronological order. In the case of serial travel requests, the travel requests you have set up for the next seven days are displayed in the overview. Furthermore, on the Repeat card, the last card in the overview, you will receive an overview of your series travel requests.

You can change the role, the location, the time, the route and the travel settings for your travel preferences.

NOTE: If you edit or delete a trip request that you have created via your calendar, there will be inconsistencies with the calendar because the calendar entry is not updated.

• Select the desired journey in the overview and then click on .
• Make the necessary changes to the time, location, route, or trip settings on the Edit trip card.
• Choose Update.

You can change the role, the location, the time, the route and the travel settings for your series travel requests for a specific instance or for the entire series at once.

NOTE: If you edit or delete a trip request that you have created via your calendar, there will be inconsistencies with the calendar because the calendar entry is not updated.

• In the overview, select the series drive you want to change, and then click on .
  • For a specific instance, select the map with the corresponding trip.
  • For the entire series of journeys, select the journey you want on the Repeat card, the last card in the overview
• If you have selected a single instance, confirm whether you want to change this instance of the series drive or the entire series.
• Make the necessary changes to the time, location, route, or trip settings on the Edit trip card.
• Choose Update.

ATTENTION: If you later change your role to "Passenger only" or switch back to the route suggested by TwoGo, all your changes will be ignored.

To adjust the automatic route set by TwoGo, proceed as follows:

• If you want to deviate from the suggested route at a certain point, move the mouse pointer over the exact position on the New Journey map until a black circle appears and drag it to the desired waypoint. TwoGo places a gray marker on the street closest to this position. If this is not the position you want, you can move the marker freely.
• Click on Save if it is a new journey request, or on Update if you are editing an existing journey request.

To edit a previously adjusted route, proceed as follows:

• Select the desired journey in the overview and then click on user.quickguide.editride_green.png.
• To adjust your route, move the gray markers to the new positions you want, or add new markers if necessary. To remove a marker that is no longer required, select it and then click Remove.
• Choose Update.

To return to the route suggested by TwoGo, do the following:

• Select the desired journey in the overview and then click on user.quickguide.editride_green.png.
• Click on the gray marking on your adjusted route and then on Remove. Repeat for each mark.
• Choose Update.

Reusing your custom route in the calendar: If you set a user-defined route between any locations in the web application, TwoGo will use this route automatically when you create a travel request between these locations in your calendar.

NOTE: If you edit or delete a trip request that you have created via your calendar, there will be inconsistencies with the calendar, as the calendar entry is not updated.

Select the desired journey from the overview and then click on .

• In the overview, select the series drive you want to delete and then click on .
  • For a specific instance, select the map with the corresponding trip.
  • For the entire series of journeys, select the journey you want on the Repeat card, the last card in the overview
• If you have selected a single instance, confirm whether you want to delete this instance of the series drive or the entire series.